IT & security for healthcare and med spas in Central Texas
Patient records protected, front desk running, safeguards documented. HIPAA-conscious managed IT and 24/7 threat detection for clinics, dental offices, and med spas.
No cost, no obligation — call or text (254) 226-9122
A clinic can lose a whole day to problems an ordinary office never notices
Healthcare runs on a tight schedule and sensitive data. When either one slips, it costs real money and real trust — and the regulator assumes you saw it coming.
Patient data living on aging PCs and personal phones
Charts, intake forms, and before-and-after photos end up on old workstations and staff cell phones — unencrypted, uninventoried, and unaccounted for the day a device walks out the door.
Front-desk downtime cancels a full day of appointments
When the check-in PC or practice-management system goes down, you are not fixing a computer problem — you are calling every patient on the schedule and eating the lost revenue.
OCR is fining practices your size
The HHS Office for Civil Rights actively enforces HIPAA against small practices, and missing risk analyses and business associate agreements are exactly the gaps those cases turn on. Being small is not a defense.
Staff turnover turns into shared passwords
When the front desk changes every few months, logins get shared, sticky notes appear, and nobody is sure whether the last hire can still reach patient records from home.
Security and uptime, built around a patient schedule
Cybersecurity & threat detection
24/7 detection and response on every workstation, backed by the Huntress SOC, plus MFA and per-user access controls — the safeguards HIPAA expects and cyber insurance carriers now require.
Managed IT for the whole practice
Front-desk and exam-room machines monitored, patched, and supported for a flat monthly rate, so the schedule does not stop for a computer.
Backup & disaster recovery
Encrypted, tested backups of the systems your practice runs on, plus a documented recovery plan — which the HIPAA Security Rule treats as a requirement, not a nice-to-have.
Cloud done carefully
Microsoft 365 configured with encryption, audit logging, and sensible access — moving patient data off aging office PCs and into an environment you can actually control.
Appointment & follow-up automation
Appointment reminders, no-show follow-ups, and intake handled automatically — built with the same care for patient data as everything else we touch.
HIPAA safeguards you can document, not just hope for
The HIPAA Security Rule is specific about what it expects: a written risk analysis, access controls that limit each person to the records they need, encryption for data at rest and in transit, audit logs that show who touched what, and a signed business associate agreement with every vendor that handles patient information. Most small practices are missing at least one of these — usually the documentation.
That gap matters because HHS OCR does not only pursue hospitals. It actively enforces HIPAA risk-analysis failures against small practices, and an investigation starts with one question: show us your risk analysis. If the answer is a shrug, the technical details of the incident almost stop mattering.
IronPoint helps you build and document these safeguards — the risk analysis, the access controls, the encryption, the logging, the BAA inventory — and signs a BAA ourselves when we manage systems that touch patient data. To be clear about what we are: readiness support from your IT provider, not legal advice. There is no such thing as "HIPAA certified," and we will never claim it. What you get is safeguards that exist and paperwork that proves it.
Powered by trusted technology
Enterprise-grade tools sized for small business — the same stack we run on our own systems.
- Huntress
- Microsoft 365
- Pax8
- NinjaOne
- Keeper Security
- Cloudflare
Frequently asked questions
Are you HIPAA certified?
No — because no one is. HHS does not certify IT providers, and any company claiming to be "HIPAA certified" should worry you. IronPoint is HIPAA-conscious: we implement the Security Rule safeguards, document them so they hold up under scrutiny, and sign a business associate agreement when we manage systems that touch patient information.
We are a med spa, not a hospital. Does HIPAA really apply to us?
If you handle protected health information — treatment records, intake forms, photos tied to patient names — HIPAA obligations generally apply regardless of your size, and OCR enforces against small practices. Whether your specific business is a covered entity is a question for a healthcare attorney, not your IT company. Either way, your cyber insurance carrier likely already requires MFA, endpoint detection, and tested backups as a condition of coverage, so the safeguards are worth having regardless of where the legal line falls.
What does HIPAA-conscious IT cost for a small practice?
Managed plans run $95 to $200 per user per month depending on the level of support and security your practice needs. Start with the free assessment — if you want a deeper, documented review of where patient data lives, who can reach it, and what OCR would ask to see, the $750 Security & AI Audit covers that, credited in full toward onboarding if you move forward.
Do you work with our EHR or practice-management software?
We manage everything your EHR depends on — the workstations, the network, the backups, and the accounts and access around it — and we coordinate directly with your EHR vendor when something on their side breaks. You stop being the go-between, and the finger-pointing between vendors ends.
Find out where your patient data actually stands
Start with a free, no-obligation assessment — or just call. You'll talk to the person who does the work.